Recorded vote

That Councillor Colley-Urquhart’s Revised Motion, NM2014-37, be adopted, as follows: WHEREAS the City of Calgary Administrative Policy on the “Reimbursement of Meal and Hosting Expenses" implemented in 2010 May defines the business rules for allowable meals, hosting and alcohol expenses for all City employees and contract employees, and WHEREAS the payment for meals, hosting and limited permitted alcohol expenses is subject to the provisions of this policy plus an additional nine (9) policies, and WHEREAS the scope of this policy applies to those employees incurring expenses from attendance at meetings, events, or corporate functions that are related to City business, and WHEREAS failure to adhere to this policy may result in the requirement for reimbursement to The City for any inappropriate expense incurred, and/or disciplinary action, and WHEREAS Section 3.6 of the above noted policy states that "Alcohol expenses for business meetings can only be permitted with City funds in the event a meeting meets all of the following criteria" a. The meeting involves third parties (i.e. non-City), external agencies or organizations; and b. Alcohol consumption is reasonable, and WHEREAS Section 3.7 states that "No alcohol expense will be paid by City funds for any meeting that is attended by only City staff. Any alcohol consumed will be at the attendees' own expense, cannot be claimed as an eligible expense and will not be reimbursed," and WHEREAS the City of Calgary Administrative Policy on "Substance Use" implemented in 2008 April outlines The City's expectations and processes regarding the use of alcohol and/or legal or illegal substances that impact employees', contractors' or volunteers' ability to perform their duties professionally, safely and efficiently, and WHEREAS neither of these policies currently apply to Members of City Council, and WHEREAS it is common corporate/business practice to have a workplace alcohol policy, NOW THEREFORE BE IT RESOLVED THAT: 1. Section 3.6 and 3.7 of the “Reimbursement of Meal and Hosting Expenses" apply to all members of Council. 2. That breaches of either policy by a Member of Council would follow the same process as that outlined in the Ethical Conduct Policy for Members of Council and 3. Members of Council may continue to host appreciation events for volunteers and/or members of the public service. 4. The City Auditor in consultation with Administration be directed to review both current policies regarding use of alcohol during work hours and expensing of alcohol for all city employees, and in that analysis consider other leading best practices such as that applied by the City of London and examples from the private sector, and report back through the Priorities and Finance Committee no later than 2015 January with recommendations for Council consideration.